Papers that are accepted must be presented at the conference either by the authors themselves or via proxy. In case a paper is not presented at the conference, it shall be deemed No-show. No-shows will be removed from post-conference distribution and will not be available on IEEE Xplore or other public access IEEE forums. Exceptions to this policy will be made by the ICEED 2014 Technical Program Chairs only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted.
No-show paper authors wishing to appeal the non-presentation notification, must appeal by email to the ICEED 2014 Technical Program Chairs by December 12, 2014, providing evidence to convincingly demonstrate that their absence was as a result of forces beyond their will and control or that an erroneous decision was made. Decisions on appeals will be made by the Technical Program Chairs based on the supporting evidence provided. Failure to meet the appeals deadline will automatically result in rejection of the appeal.
Possible evidence for exceptions, includes:
- Medical documents
- Death notices
- Airline ticket receipts
- US visa rejection letter
- Other official documents supporting the appeal like US visa application receipt (proof that the application has been submitted at least 8 weeks prior to the conference start date)